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9 Digital Event Planning Tools To Ditch Binders and Paper Copies For Good


Event planners are increasingly turning to digital event planning tools to stay organized along every step of the process and get the job done.

Ditch binders and paper printouts for good with these nine digital problem solvers that assist with managing multiple event-related tasks, designing and updating room layouts, streamlining check-in, communicating with event staff and more.


Who among us hasn’t jotted down an important reminder on a sticky note only to forget where we left it?

24me is an easy-to-use, “smart” personal assistant tool that puts everything related to your schedule – like tasks, to-do lists or notes – in one digital location.


If you haven’t made the switch to a project management platform like Trello, Asana or Basecamp, AirTable may be just the solution for you.

Online reviews call it “the world’s friendliest database.” One big reason event professionals love it is the included detailed and customizable event marketing and event planning templates.

Another big plus? AirTable organizes deadlines and deliverables in a variety of visual formats, like a calendar, grid or Kanban board formats – something many right-brained planners prefer over traditional spreadsheets filled with rows and columns of data.


Create the perfect floorplan and seating chart using Prismm’s collaborative planning tools.

Instead of making multiple updates to paper copies and re-distributing each version to vendor partners and team members, planners virtually collaborate on creating the desired floorplan layout and seating chart with ability to view in 3D with virtual walkthrough capabilities, making it easy to keep everyone up-to-date in real-time.


If you’re ditching the binder, makes sense to eliminate paper business cards too, right?

The CamCard app scans business cards and saves the information instantly to your phone contacts. And, if you run out of business cards, you can digitally and securely exchange electronic cards.


Hemingway Editor

Granted, most event planners don’t carry around a hard copy dictionary or thesaurus. But between proofing emails, website content or any other event communication, or writing or reviewing contracts, it doesn’t hurt to have a digital proofreading tool at your fingertips

Start writing within Hemingway Editor, or paste what you’ve already created and you’ll see hints and suggestions to make written content stronger and clearer.



Take the hassle out of scheduling and communicating with event staff or volunteers. InitLive allows you to bulk-create and assigns shifts, enable self-scheduling for staff to pick their ideal shifts, make last-minute schedule changes on your phone and more.

Plus, InitLive keeps planners and staff informed with automatic shift reminders, check-in statuses, and schedule updates as well as the ability for planners to send custom broadcast messages to filtered staff lists.



In the quest to ditch paper copies, let’s not forget event feedback forms. Obvs, attendee feedback is essential throughout the event as well as once the event is over.

Slido makes it easy for attendees to digitally respond to questions, polls, and live surveys. To join, attendees simply open up any web browser and enter the specific event code – no app downloads required.


Super Planner

Called “the Swiss Army Knife for meeting planners” by Corporate Meetings & Incentives magazine, Super Planner lives up to its name with dozens of planning tools, including calculators for venue capacity, staffing, catering, staging, projection, table size, aspect ratios and dance floor sizing that will help planners dump their binders for good.

Contact us to learn how Prismm’s virtual reality and digital event planning tools can help you drop the paper-and-pencil approach forever.

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